To begin with, almost any student of scientific specialties faces the necessity to prepare a technical report. Despite the fact that this type of writing can barely be seen as a scientific article, it still requires from one considerable skills and knowledge that can be gained through the technical report writing training. The technical report writing training should include the preparation to the data gathering, analysis, and presentation of information.
First of all, there is a need for clearly defining the key characteristics of a technical report in order for one to understand the skills and knowledge required for its preparation. The main aspect of this piece of writing is its focus on technical or scientific research that is to be displayed or discussed. To add more, other significant features are the basing on a specific scientific study and the necessity to display it in details. A writer provides all gained information about a topic so that a report can be used for the further pieces of research and as a valid source for academic articles and other types of writings.
As follows, one’s preparation to the technical report writing should focus on such aspects:
- the use of valid facts and accurate scientific data;
- an accessible and simple organization of a technical report that allows finding the necessary information promptly;
- the provision of the visual information that can be easily perceived and analyzed; this aspect includes the use of models, diagrams, and figures;
- the easiness and approachability of a report so that it can be used not only by the specialists in a certain field.
One can assume that each of the named factors is meaningful for the preparation of an effective and useful technical report. First of all, the value of a report is defined by the quality of the information provided in it; as a result, it is necessary for one writing such piece to be able to evaluate the gathered data and use only the one gained through a primary research or from credible sources. Secondly, it is difficult to overestimate the correct organization of a technical report since it is the factor that directly affects the perception of information. A technical report should be logically divided into parts that are to be separated with the subheadings; the main sections that need to be included are the introduction, the body that is to be split into several sections basing on the covered topics, and the conclusion. One also has to develop such significant parts as the table of content and appendices that allow a reader finding the necessary information promptly and understanding it via the visualization. Finally, a person that writes a technical report should pay attention to the avoiding of unneeded complications that would prevent a reader from understanding the introduced facts; all information should be presented in a clear and simple way with the explanation of the used terminology.
All in all, one can conclude that the technical report writing training should be focused at gaining the abilities to evaluate the quality and accuracy of the information and organize a paper in a simple and helpful way. To add more, it is necessary to learn how to develop figures and diagrams that are to illustrate the provided data and present the writing in a clear and approachable manner.